Council Positions

Local CAPSI Council Positions

CAPSI Senior

The role of the CAPSI Senior and Junior is to act as a cohesive force between the CAPSI Local Council, the National Executive and the General Council, to provide leadership and direction to the Association and to officially represent the Association to other organizations, including the Pharmacy Undergraduate Society (PhUS). This position is a two year term which commences as the CAPSI Junior for the first year and proceeds to Senior in the second year after a vote of confidence during the annual CAPSI elections.

DUTIES:

  • Attend weekly local CAPSI meetings and support local CAPSI initiatives.
  • Oversee the running and promotion of all CAPSI local events and services unless a local CAPSI council member has been appointed to do so.
  • Inform members locally of all national projects and initiatives and encourage their participation in these programs both locally and nationally.
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Schedule, ensure agenda is created and chair weekly meetings of the CAPSI Local Council.
  • Hold an AGM every academic year and post the proposed amendments on the CAPSI bulletin board seven (7) days prior.
  • Inform all candidates of the outcome of their application for CAPSI Local Council following elections and voting.
  • Promote positions on CAPSI Local Council during both elections, and bi-elections (when applicable).
  • Run a CAPSI Awareness Week in September and continue to promote membership to students throughout the year.
  • Assist the IPSF Representative in organizing and promoting local IPSF campaigns and initiatives.
  • Assist the IPSF Representative in coordinating the student exchange program (SEP), which helps find host sites and accommodations for students participating within their city.
  • Assist in CAPSI fundraising events.
  • Oversee the maintenance of the CAPSI Bulletin Board.
  • Help ensure CAPSI local finances are maintained and are accurate.
  • Maintain a close relationship with provincial and national Pharmacy Associations.
  • Promote Affiliate Organizations’ programs that encourage professionalism in the members as students and as future pharmacists.
  • Help promote PDW participation through advertising, fundraising and meetings of PDW participants.
  • Help relay necessary information from the PDW Host Committee in a timely manner.
  • Act as the PDW Liaison if PDW is hosted at his/her faculty and to help with the planning and organization of this event.
  • Participate as an active member of PhUS offering feedback and input on any issues and discussions that arise.
  • Participate as an active, voting member of the National General Council, offering feedback and input on any issues and discussions that arise.
  • Participate as an active member at CSHP monthly council meetings offering feedback and input on any issues and discussions that arise.
  • Participate as an active member of Interclub meetings offering feedback and input on any issues and discussions that arise.
  • Participate as an active member of UBC Pharmacy Alumni Society offering feedback and input on any issues and discussions that arise as well as collaborate with them in organizing the “Career Avenues in Pharmacy” event.
  • Respond and provide feedback to the President's letters and other communications and issues from the National Executive and General Council where input is required.
  • Attend and prepare periodic reports for the National General Council including, but not limited to, PDW and CPhA.
  • Co-chair the Pharmacist Awareness Week (PAW) campaign along with the PhUS VP Public relations.
  • Write CAPSI articles/updates for Pharmagram as appropriate/required.
  • Send CAPSI updates to the PhUS IT Officer for distribution to all students in the Faculty of Pharmaceutical Sciences at UBC.

CAPSI Junior

DUTIES:

  • Attend weekly local CAPSI meetings and support local CAPSI initiatives.
  • Assist the CAPSI Senior in the execution of ALL local and national CAPSI duties.
  • Learn about the function and intricacies of CAPSI and the duties that will arise as Senior Representative the following year.
  • Actively participate in, and inform others of, all CAPSI national and local activities, projects and initiatives.
  • Act as chairperson for weekly meetings of the CAPSI Local Council, or attend any/all events on their behalf, should the senior not be able to attend.
  • Help promote positions on CAPSI Local Council during both elections, and bi-elections (when applicable).
  • Assist with the maintenance of the CAPSI Bulletin Board with materials received from the National Council and CAPSI members.
  • Help ensure CAPSI local finances are maintained and are accurate.
  • Assist the CAPSI First Year Representative in the development, hosting and promotion of CAPSI Jeopardy.
  • Sign the revised operating manual, along with the incoming CAPSI Junior, once changes, if any, are made following the AGM.
  • Promote PDW participation through advertising and fundraising, as well as, help chair meetings of PDW participants.
  • Sit in on and participate (alternating with the Senior) during meetings of the PDW Planning Committee if PDW is hosted by his/her faculty and help with the planning and organization of this event.
  • Participate as an active non-voting member of the National General Council, offering feedback and input on any issues and discussions that arise.
  • Participate as an active member of Interclub meetings offering feedback and input on any issues and discussions that arise.
  • Help prepare reports for the National General Council.
  • Organize CAPSI Symposia twice a year on topics approved by CAPSI National Council during the annual meetings at the CPhA conference.
  • Write CAPSI articles/updates for Pharmagram as appropriate/required.
  • Promote applications for Tilak Award of Professionalism and chair the committee that decides the winner.

Secretary

DUTIES:

  • Attend all weekly local CAPSI meetings and support local CAPSI initiatives.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Compile the agenda items from the Senior, and distribute an electronic copy of the agenda to all members 24 hours prior to the meeting time.
  • Take attendance and minutes at local CAPSI meetings and submit it to the CAPSI Senior and Junior for approval.
  • Attend and take minutes for the PDW fundraising meetings each academic year, if applicable.
  • Keep meetings on time and ensure the agenda is followed.
  • Assist with any local CAPSI sponsored events in any capacity you are asked or able to, with the purpose of decreasing the workload of the other council members.
  • Make the necessary changes to the Operating Manual following the Annual General Meeting and have the updated manual ready for the CAPSI Senior and Junior to sign.
  • Organize the first-year representative election in September as well as the council elections in January. The duties include but are not limited to making, printing and distributing the ballots during elections. Counting the ballots and notifying the Senior representative of the election results as well.
  • Take care of the room bookings for CAPSI weekly meetings and events.

Treasurer

DUTIES:

  • Undergo an orientation session with the Alma Mater Society (AMS) Finance Commission officer at the beginning of their term.
  • Meet with the bank and organize the incoming and outgoing signing rights on the bank accounts.
  • Attend weekly local CAPSI meetings and support local CAPSI initiatives.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Pick up and reconcile monthly bank statements for CAPSI account (if applicable).
  • Work with the CAPSI Senior and Junior to create the budget for approval by council before the end of the school year.
  • Submit the budget to the AMS for approval before the deadline of submission.
  • Keep records of all purchases and deposits.
  • Make regular fundraising and membership deposits as well as deposit reimbursement forms to the AMS.
  • Write and deliver cheques whenever necessary.
  • Pick up prizes/thank you gift certificates for competition judges and symposium speakers.
  • Order cheques as needed.
  • Assist the PDW Planning Committee if and when needed.

General Fundraiser

DUTIES:

  • Attend all weekly local CAPSI meetings and support local CAPSI initiatives.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Organize profitable fundraising activities for CAPSI Local Council as required and help instigate them.
  • Assist with any local CAPSI sponsored events in any capacity you are asked or able to, with the purpose of decreasing the workload of the other council members

PDW Fundraiser

DUTIES:

  • Attend all weekly local CAPSI meetings and support local CAPSI initiatives.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Chair the PDW Fundraising committee and ensure that each fundraiser has an organizer who remains in contact with you, decide how the fundraising money will be distributed, and keep records of all work done for future years to benefit from.
  • Organize a CAPSI-SSRP BBQ during summer (generally in July) for students, faculty and post-graduates participating in Summer Student Research Program (SSRP). Proceeds go towards subsidizing students going to PDW the following year.
  • Chair all PDW fundraising meetings with the help of the CAPSI Junior.
  • Organize the design (from student input), sizing, ordering and distribution of shirts for the annual Pharmafacts Bowl at PDW.
  • Organize the selection of profitable fundraisers for PDW attendees to be completed during term one or after PDW in term two (as needed).

IPSF Liaison

DUTIES:

  • Attend weekly local CAPSI meetings and support local CAPSI initiatives.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Promote the Student Exchange Program by holding an information session explaining the program, by answering any questions from students interested in applying and by acting as a liaison between interested students and the National Student Exchange Officer.
  • Inform students about the application deadlines, fees and requirements for the Student Exchange Program according to the Student Exchange Program Officer’s Manual.
  • Forward Canadian applications for the Student Exchange Program to the National Student Exchange Officer.
  • Participate in an active search for potential host sites (hospital, community, industry, etc.) in Canada for students involved in the exchange from other countries.
  • Encourage students involved in SEP to submit a report on their experience shortly after their return to Canada.
  • Promote the Annual World Congress through announcements, and information sessions, as well as assist students in registering/answering questions about the conference.
  • Organize the IPSF Health Campaign on the topic decided upon by CAPSI National Council and prepare an application for submission to CAPSI National Council for the Award for best IPSF Health Campaign across Canada.
  • Organize other minor Health Campaigns and Initiatives as needed.
  • Organize events during International Week (as listed on the UBC website).
  • Participate in Pharmacist Awareness Week (PAW).
  • Help promote all other IPSF initiatives and projects as directed by the IPSF Liaison on the CAPSI National Executive Council.

IT Officer

DUTIES:

  • Attend weekly local CAPSI meetings and support local CAPSI initiatives.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Responsible for updating and maintaining the CAPSI Local Council website (www.capsiubc.com), including but not limited to meeting minutes, council position profiles, events, editions of the CAPSIL, opportunities and competitions and awards.
  • Ensure that fees to run the website are paid on time each academic year.
  • Assist the CAPSI Senior in soliciting sponsorship for the website through advertisement.

CAPSI First Year Representative

DUTIES:

  • Attend weekly local CAPSI meetings and support local CAPSI initiatives.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Promote and sell CAPSI memberships throughout the year and update the membership list accordingly.
  • Make announcements and forward emails/facebook invites to the class regarding all CAPSI sponsored events, and encourage participation at these events.
  • Organize CAPSI Jeopardy with the help of the CAPSI Junior – sign-up sheets, slides, prizes, pictures and the actual game.
  • Promote Professional Development Week (PDW) to students, attend PDW meetings, assist the PDW Fundraising Chair, and assist the CAPSI Junior with registration of participants.
  • Assist with the Community Outreach Program – contact various High Schools or pharmacists in Lower mainland and help recruit volunteer students to present.

CAPSI Second Year Representative

DUTIES:

  • Attend weekly local CAPSI meetings and support local CAPSI initiatives.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Promote and sell CAPSI memberships throughout the year and update the membership list accordingly.
  • Make announcements and forward emails/facebook invites to the class regarding all CAPSI sponsored events, and encourage participation at these events.
  • Promote CAPSI local and national events, projects and initiatives and disseminate the required information to classmates.
  • Provide support, insight and knowledge to the current Senior and Junior.
  • Organize the compounding competition with duties including but not limited to room bookings, finding judges, promoting the competition, executing the actual competition with the help of volunteers, etc.

CAPSI Third Year Representative

DUTIES:

  • Attend weekly local CAPSI meetings and support local CAPSI initiatives.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Make frequent announcements in their classes regarding CAPSI events.
  • Promote CAPSI local and national events, projects and initiatives and disseminate the required information to classmates.
  • Provide support, insight and knowledge to the current Senior and Junior.
  • Organize the Patient Interview Competition (PIC) with duties including but not limited to room bookings, finding judges, videotaping, promoting the competition, executing the actual competition with the help of volunteers, etc.

CAPSI Fourth Year Representatives (2)

DUTIES:

  • Attend weekly local CAPSI meetings and support local CAPSI initiatives in first term, and be able to maintain communication via email while on rotations second term.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Make frequent announcements in their classes regarding CAPSI events.
  • Promote CAPSI local and national events, projects and initiatives and disseminate the required information to classmates.
  • Provide support, insight and knowledge to the current Senior and Junior.
  • Term 1 representative is responsible for organizing both the Over-the-counter (OTC) medication competition with duties including but not limited to room bookings, finding judges, promoting the competition, executing the actual competition with the help of volunteers, etc. and the Student Literary Challenge (SLC) with duties including but not limited to finding judges and promoting the competition in order to get maximum number of entries for the competition.

Community Education Coordinator

DUTIES:

  • Attend weekly local CAPSI meetings and support local CAPSI initiatives.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Promote the opportunities for Pharmacy Students to use their knowledge to benefit the community through community presentations such as Katy’s Kids, Tobacco Alert and the Teva hand washing Program.
  • Organize first year orientations in collaboration with the Faculty of Pharmaceutical Sciences.
  • Organize information sessions at high schools to tell students more about pharmacy, the program UBC has and the application process as well as educational sessions for general public about various health topics.

CAPSIL Editor

DUTIES:

  • Attend weekly local CAPSI meetings and support local CAPSI initiatives.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Write or request articles from students for our national CAPSI newsletter (CAPSIL) which has three issues per year. Aim to submit at least one article per issue.
  • Liaise with the national CAPSIL Editor and be responsible for printing and distributing the CAPSIL to UBC pharmacy students.
  • Create and send bi-monthly newsletter to CAPSI members.

CSHP Representative

DUTIES:

  • Attend all weekly local CAPSI meetings and support local CAPSI initiatives.
  • Attend all monthly CSHP BC branch meetings and report on any relevant issues during CAPSI meetings.
  • Help CAPSI Local Council in any way needed (i.e.: announcements, competitions, e-mails, PDW, PAW, etc).
  • Actively participate in all of CAPSI national and local activities, projects and initiatives.
  • Coordinate the CSHP Mentorship Program by recruiting mentors and students, pairing them up, and encouraging visitations. Organize a “Meet Your Mentor” event in Term 1 or a “Mentorship wrap-up” in Term 2.
  • Coordinate lunch lectures on selected topics in hospital pharmacy with the support of the CSHP President-Elect (BC Branch).
  • Coordinate annual CAPSI-CSHP Symposium with the support of the CAPSI Senior Representative.
  • Promote membership by advertising CSHP events and providing information to students at CSHP events, Pharmacist Awareness Week, and Hospital Residency Info Night.
  • Write an annual report with support from the CAPSI senior representative on the year’s activities prior to the AGM.
  • Contribute to the winter and Summer CSHP Newsletter, outlining events occurring in the past month and thanking the mentors in the summer newsletter.

Important notes:

Please note that the council members are not limited to the position descriptions above. Those are just the minimal requirements for each position. We welcome new ideas that will invigorate the organization as well as the students. We hope that you will go above and beyond that is stated in the position portfolio and make the position your own while you hold it.

Please note that as a council member, you are expected to attend mandatory weekly Friday meetings from 12-1pm. We also encourage each and every council member to be as involved in all CAPSI events as possible as it will make your time with CAPSI more memorable.